Clubhouse

The clubhouse rental fee is $150.00 on Sundays through Thursdays and $200 on Fridays, Saturdays and holidays. The rental fees include a cleaning service. There is also a $250.00 security deposit which is returned after the event if the clubhouse is left in good condition.

Rules & Regulations

The following rules & regulations apply to all owners who rent the clubhouse.

RULES AND REGULATIONS FOR CLUBHOUSE ELIGIBILITY AND RESERVATIONS
(Effective 12/1/92; revised 4/14/97, 2/11/02, 11/18/02, 4/12/04, 3/23/08)

The Clubhouse is meant for the enjoyment of all members of College Park Club (CPC). All rental requests are subject to Board approval. Only members of CPC whose dues are current may rent the clubhouse. A CPC Member is defined as the owner of property in College Park. Tenants are eligible to use the clubhouse and are subject to the same rules and regulations as the owners.

The Clubhouse is available for rental at no charge, with Board approval:

For social activities involving only members of CPC and no non-residents;
For fund raising events or sales for the sole benefit of CPC; or
For civic, religious, charitable, or educational activities with some non-residents in attendance if the use is sponsored and attended by a CPC resident; however, the following restrictions apply:

Any such use may not be for fund raising purposes;
A security deposit must be received prior to the date of the activity;
The organization is responsible for cleaning the clubhouse or they can pay the full cleaning fee then in effect;
The organization may use the clubhouse only one time per year at no charge and subsequent uses will be at the rental rates then in effect; and
Only one such use by any organization will be permitted per month.

Availability for a “no charge” use of the clubhouse is limited to Monday through Thursday (with the exception of major holidays: New Year’s Eve and Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas).
Requests for weekend or holiday dates with no charge may be made no earlier than two weeks before the requested date.
Members of College Park Club (CPC) whose dues are current may rent the clubhouse for “private” parties. This term includes such events as bridge parties, dinner parties, wedding receptions, etc., which are sponsored and hosted by a CPC member. Private parties are considered those events where the member is paying for the expenses of the party or function and will be in attendance throughout the event.
A member of CPC may rent the clubhouse on behalf of a company under the following conditions:

the member is an employee of the company;
the member signs the rental contract;
the member will be in attendance throughout the party; and
the member will be responsible for all activity during the party.

The clubhouse may also be rented, subject to Board approval, for activities that are open to all CPC members and are seen to benefit the neighborhood even though those activities include non-residents. Such rental may be for activities such as: dance classes, exercise classes, bridge games, etc. Rental terms and fees are to be determined by the CPC Board so as to protect and maintain the clubhouse and CPC in all instances.

Rentals are scheduled on a first-come, first-served basis. If the required paperwork and fees are not received at least two weeks before the scheduled event, another group’s request for that date may be honored.

Rental Contact: Jeni Umble (870-8132)

Rental Agreement

Click on "Rental Agreement" in the list on the left to print a copy for your use.

Cleaning List

The following cleaning list details the renter's and cleaning service's responsibilities.

CLUBHOUSE CLEANING

Renter’s Responsibilities – To be completed after your party or by 7:00 a.m. the following morning.

1. Empty all trash and garbage to outside containers. Be sure to put lids on trash containers to keep out animals. In the summer trash bags can be deposited in the dumpster in the parking lot.

2. Remove food from counters, appliances, and tables.

3. Take down all party decorations. NOTE: Tape can be affixed ONLY to brick and vinyl surfaces. This does not include walls in east & west rooms or light fixtures. Remove all tape before you leave.

4. Return all furniture to original location. This includes folding tables and chairs. You can leave the long tables set up in the west room. Please do not drag furniture across the carpet in the east room.

5. Remove food and drink from refrigerator and ice from freezer.

6. Clean up any spilled food on stove.

7. Clean and put away any clubhouse dishes or utensils you may have used.

8. Immediately clean up any spilled food or drinks on carpet or floors. 9. Verify that all appliances and lights are turned off.

10. Verify that thermostats in east and west rooms are set for 60 degrees in winter and 75 degrees in summer. See instructions in Clubhouse Rental sheet.

12. Verify that all outside doors are locked. Lock front, including deadbolt, and drop key in mail slot in front of door or return to Club Manager’s mailbox.

Cleaning Service Responsibilities

1. Clean bathrooms, including fixtures and mirrors.

2. Wipe out inside of refrigerator and stove as needed.

3. Wipe down outside of kitchen appliances and cabinets.

4. Tidy up kitchen and bar areas; clean counters and sinks.

5. Replace trash bags.

6. Dust all table tops.

7. Check for and remove any cobwebs.

8. Clean off sofas and chairs. Wipe furniture with damp cloth.

9. Vacuum carpet.

10. Sweep and mop all tiled floors with water.

11. Inspect all walls and cabinets for drink and food splatters and fingerprints. Wipe down as needed.

12. Sweep front walk and outside rug.

13. Empty and clean ash urn.

14. Wash all dish rags and towels and return to Clubhouse.